Scheduling Resources For Associate Deans and Department Chairs
Often overlooked as an important part of moving the needle on enrollment and completion, the structure of the class schedule is one of the key pillars of student success and degree progression. As an institution, we have a responsibility and stewardship over the sections offered each term to eliminate barriers and create optimal schedules for student progress towards completion.
CLSS View Only Access
CLSS is a web-based tool for departments to review, submit, and maintain their Schedule of Classes. The software also has several tools which will help administrators create optimal schedules for students. View access to CLSS also enables you to view schedules for all subject codes in the system, which can be useful for strategic planning.
To request view only access to CLSS, please fill out and return the CLSS Security Form.
Log in to CLSS or find additional information about this software on our CLSS webpage.
To request view only instructions for CLSS, please email a request for the documentation to scheduling@utah.edu.
Class Planning Data
We have a Class Planning Data page to help you find the information that you need. This new resource includes information on the following:
- Online Class Schedule – Find quick and easy access to the enrollment data for a desired term, including current enrollment, enrollment cap, wait list, and seats available. All of this is available with no additional security access required.
- Class Demand Report – This resource requires additional security in order to access, but it includes a lot of additional data that you may find useful, including the number of students with a section in their shopping cart, wait list, current enrollment, the current room and its seating capacity, and a breakdown of demand for a course. It also features downloadable data, and the ability to contact students on wait lists or with sections in their shopping cart.
- CLSS Filters – CLSS requires additional access and the filters can be initially challenging to learn, but we’ve made it easier by providing customizable links for you to access several key data points. Just copy and paste a link into your browser, update as needed using the key we’ve provided, and be taken to a list of classes that meets that criterion. We currently have customizable links available for current enrollment, general education requirement designations, and wait list.
- CLSS Heatmap – This feature will show you a visualized heatmap of when you are offering your classes. This can be filtered by college or department. CLSS access is required.
- CLSS Framer – This feature gives you the ability to compare detailed section offerings across up to three historical terms. CLSS access is required.
Visit our new Class Planning Data webpage for more detailed information about each resource and how to request access.
Scheduling Deadlines
Scheduling deadlines for each term can be found on the Scheduling Deadlines page. This includes when a schedule is accessible to view in CLSS, when changes are due, the class schedule publish date, when enrollment begins, the last day for major changes, and more.