Office of the Registrar Summit 2025

Our Shared Expeditions: Charting Continuous Progress

Tuesday, December 2, 2025 at 8:00 a.m.

Mark your calendars!

You are invited to join us and other campus partners at the Office of the Registrar Summit mini conference.

This annual event is designed to connect university staff with the Office of the Registrar and learn about the services we provide to our campus. All current faculty and staff at the University of Utah are invited to attend. Attendees can select from a variety of presentations covering topics of interest provided by Office of the Registrar staff. This in-person summit will provide opportunities to network with colleagues across campus, win prizes, and learn more about the Office of the Registrar.

Breakfast will be provided by the Office of the Registrar for registered attendees. 

If you would like to attend the Office of the Registrar Summit, please submit this form to save your spot and to receive updated information about the event. Questions? Please email registrar@utah.edu.

See you there!

Event at a Glance 

• Date: Tuesday, December 2, 2025
• Time: 8:00 a.m. to 1:00 p.m. 
• Location: University Guest House
• Theme: Our Shared Expeditions: Charting Continuous Progress
  

Schedule of Events 

Session Presentations:

Breakfast: Start your day with coffee, conversation, and connection! Join the Registrar’s Office staff for a casual breakfast meet-up.

Operations

• Registration and Records 101 Alpine: 9:30am – 10:30am
  • An introduction to registration and records policy and procedures. This will go over the basics of student registration processes and record maintenance. Topics will include: Class Registration, Student Record Information, Enrollment, Leave of Absence, Personal Information, Grade Changes.
• Registration and Records 201 Douglas Ballroom 11:45am – 12:45pm
  • An in depth look into registration and records policy and procedures. This will go over more irregular registration and record practices. Topics will include: Late registration, Drop for Non-payment, Withdrawing, Change of Graduate Classification, Irregular LOA/Deferment, Online Campus Changes, Course Career Changes and more.
• Petitions Douglas Ballroom 10:35am – 11:35am
  • A discussion about current petitions processes, best practices, and a look at potential changes to petitions in the future.
• FERPA –  Alpine 10:35am – 11:35am

Paul Kohn Granite Ballroom 9:30am – 10:30am

• Updates and Q&A

Degree Progress

• Stellic: Empowering Completion: A Unified Experience for Every Student Douglas Ballroom 9:30am – 10:30am
  • Undergraduate advising is about to get a powerful upgrade. Stellic, our new degree audit and academic planning platform, is designed to streamline advising and empower students to take charge of their academic journey. In this session, we’ll share lessons learned from implementing Stellic in our professional programs—what went smoothly, what we didn’t expect, and how we adapted. We’ll also walk through what undergraduate advisors can do now to prepare, including reviewing program data, anticipating student questions, and aligning advising practices with Stellic’s features. Whether you're hands-on with audits or guiding students through planning, this session will help you feel confident and ready for the transition.
• Graduation & Curriculum Essentials: Back to Basics for Forward Momentum Granite Ballroom 11:45am – 12:45pm
  • In the spirit of continuous progress, this session revisits the foundational elements of graduation and curricular processes. We'll explore how students apply, renew, or reapply for graduation, clarify key concepts like catalog year and exceptions, and share best practices for curriculum proposals to align with degree audits. Whether you're new to these processes or looking to refresh your understanding, join us as we chart a clearer path for student success—together.

Catalog & Curriculum

• General Catalog: The Foundation of Student Curriculum Douglas Ballroom 10:35am – 11:35am
  • The general catalog serves as the core resource for information about courses and programs across the University of Utah. Come and learn about exactly what information can be found in the catalog, when and how that information changes, and how this information helps to inform other student resources.

Scheduling

• Scheduling 101: Back to Basics Granite Ballroom 9:30am – 10:30am
  • This session will cover general scheduling principles, so bring your compass as we learn to read the map for building your class schedules. If you’re new to scheduling, or just need a basic refresher on lacing up your boots to hit the trail, this session is for you.
• Scheduling 201: The Scheduling Reboot and Strategic Scheduling Granite Ballroom 10:35am – 11:35am
  • I’ve been wearing my scheduling boots for a while- so what is this “Reboot” that I’ve heard about, and what does it really mean? In this session we will delve deeper into the “why” of scheduling.  We’ll discuss how to make more strategic decisions while building and monitoring your schedules, review where to find data, and also have the opportunity to hear a message from the Associate Provost for Mission-Aligned Planning regarding why schedule planning is so critical.

Student Systems

• Systems & Technology: Progress and Future Alpine 11:45am – 12:45pm
  • Learn about where we’ve been and where we are going. The Associate Registrar and Systems Manager will provide information on how strategic University priorities have been met with accomplishments to-date, and what’s on the horizon in terms of the functionality of our systems and technology.

Transfer Articulation

• Change Behind Us, Change Ahead: The Journey Continues Granite Ballroom 10:35am – 11:35am
  • Come learn about where we stand in the world of transfer. We have implemented a number of procedural changes this year, and will discuss the next phase we are entering.  Between process updates, state policies, new credit, and system changes, the world of transfer is ever evolving in a way to better support students, advisors, and departments.  We are here to enable success for our transfer student population at the University of Utah.
• Change Behind Us, Change Ahead: The Journey Continues Granite Ballroom 11:435am – 12:45pm
  • Come learn about where we stand in the world of transfer.We have implemented a number of procedural changes this year, and will discuss the next phase we are entering.  Between process updates, state policies, new credit, and system changes, the world of transfer is ever evolving in a way to better support students, advisors, and departments.  We are here to enable success for our transfer student population at the University of Utah.