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Student Records Security Authorization Form Instructions

The Student Records Security Authorization Form is used to request initial access to PeopleSoft. Use of this form requires completion of the online FERPA REVIEW. If you are requesting a change in your access, please utilize the Student Records Security Change Form.

Step One:

Complete the fields with the information for the person requesting access, as well as the information for the department official.

person requesting form fields

Step Two:

The requestor must sign and date the form, making their request official and agreeing to abide by FERPA and University policy. The department official must also sign to verify the requestor's eligibility. (Please note: If the requestor is adding operator classes that have an asterisk indicator, a Student Systems Trainer must approve and sign the form. To contact and/or obtain the signature of the trainer, call 581-8393.)

signatures form fields

Step Three:

Indicate, whether or not you are replacing a previous employee with your access request. If this is the case, indicate the previous employee's name and employee ID number.

replace access form fields

Step Four:

In the spaces provided, list the "Operator Classes" you are requesting. The various "Operator Classes" are explained on page three of the form.

operator classes form fields

Step Five:

If you are requesting operator class UUENRLDP, complete the additional questions.

UUENRLDP form fields

Step Six:

On the top of page two, indicate the requestor's name and employee ID number.

person requesting form fields

Step Seven:

Indicate the academic career level that you are authorized to access.

academic career form fields

Step Eight:

If you are requesting access to make changes to student academic programs and plans, list all of them in the spaces provided. If you are not requesting this access, proceed to the next step.

academic plan and minor form fields

Step Nine:

If you are requesting access to a specific service indicator, please specify the name of the indicator and the reason codes in the space provided. Indicate in the checkboxes whether you will have access to place and/or release service indicators. If you are not requesting access to service indicators, proceed to the next step.

service indicators form fields

Step Ten:

If you are requesting additional access, not specified on this form, please indicate it in the additional access fields. If not, proceed to the next step.

additional access form fields

Step Eleven:

If you are requesting operator classes that are associated with either Financial Aid or Income Accounting offices, please indicate here and obtain the signature of that office's data manager. If not, you may proceed with submitting the form.

fiancial aid and income accounting operator classes form fields

Submitting the Form:

Return the completed form to the Registrar's Office located in Room 250N of the Student Services Building, email it to studentsystems@utah.edu, or fax it to 581-5919.

Last Updated: 10/27/16